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All About My Child
A guide for teachers, caregivers & support workers
Please read this before working with my child — it will make all the difference.
Add
photo![Child photo]()
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Basic information
Child's name
Your child's name
Date of birth
DD / MM / YYYY
School / grade
e.g. Grade 3
Diagnoses & supports
Primary diagnosis
e.g. Autism (ASD)
Support services
e.g. OT, Speech, ABA
Communication style
How my child communicates
e.g. Verbal, AAC device
Best way to get attention
e.g. Say name, then pause
Phrases team should know
"All done" means stop
What helps & what doesn't
What works well
e.g. Visual schedules
What to avoid
e.g. Sudden loud noises
Sensory needs
Sensory sensitivities
e.g. Loud sounds
Calming strategies
e.g. Fidget toy
Medications & health
Medication & dosage
Name / dosage
Given at school?
Yes / No / Time
Allergies
List here or None
Emergency contact
Parent name — Phone — Relationship
Prepared by: ________________ | Date: ________________
myiepnavigator.com
My Daily Schedule
Visual routine chart — home edition
Child's nameDate
Morning
Afternoon
Evening
School
IEP Meeting Prep Workbook
Prepared by parent / guardian
Child nameMeeting date
Meeting details
School / team
School name
Attendees
Who will be there
IEP goals & progress
| Goal | Progress |
|---|---|
| Goal 1 | Progress |
| Goal 2 | Progress |
| Goal 3 | Progress |
My questions & concerns
Question 1
Your question
Question 2
Your question
Concerns
Your concerns
Action items
Action 1
Action item
Who & when
Responsible
Action 2
Action item
Who & when
Responsible
Parent: ________________ | Next meeting: ________________myiepnavigator.com
Therapy Appointment Tracker
Session log & progress notes
Child & therapy info
Child's name
Child's name
Therapy type(s)
e.g. OT, Speech, ABA
Session log
| Date | Therapist | Duration | Goals / notes |
|---|---|---|---|
| Date | Therapist | Duration | Goals & notes |
| Date | Therapist | Duration | Goals & notes |
| Additional sessions — fill on printed copy | |||
Provider contact
Therapist
Name
Phone
Phone
Next appointment
Date
Therapy Appointment Trackermyiepnavigator.com
Emergency Info Medical Card
Keep a copy with the child at all times
Child information
Full name
Child's name
Date of birth
DD / MM / YYYY
Blood type
e.g. O+
Medical details
Diagnosis
Primary diagnosis
Current medications
Medication & dosage
Severe allergies
List allergies
DO NOT do in emergency
Restrictions
Conditions / seizure plan
Important medical info
Emergency contacts
Contact 1
Name & relationship
Phone
Contact 2
Name & relationship
Phone
Preferred hospital
Hospital name
Family doctor
Name & phone
Emergency Info Medical Card — carry at all timesmyiepnavigator.com
Behaviour Incident Log
ABC tracking — antecedent, behaviour, consequence
Child's name
Child's name
Reported by
Name & role
Incident log
| Date & time | Setting | Antecedent (trigger) | Behaviour | Consequence |
|---|---|---|---|---|
| Date | Setting | Trigger | Behaviour | Response |
| Date | Setting | — | Behaviour | Response |
| Add more rows on printed copy | ||||
Patterns & notes
Patterns noticed
Observations across incidents
Behaviour Incident Log — Periodmyiepnavigator.com
Medication Tracking Chart
Daily medication log & administration record
Child's name
Name
Prescribing doctor
Doctor & phone
Pharmacy
Pharmacy
Medications
Medication 1
Name & dosage
Time
Side effects: —
Medication 2
Name & dosage
Time
Daily tracking grid (print & tick)
| Day | Med 1 ✔ | Med 2 ✔ | Notes |
|---|---|---|---|
| Mon | ☐ | ☐ | — |
| Tue | ☐ | ☐ | — |
| Wed | ☐ | ☐ | — |
| Thu | ☐ | ☐ | — |
| Fri | ☐ | ☐ | — |
Medication Tracking Chart (Month) — Next review: ________________myiepnavigator.com
Caregiver Handoff Notes
Daily briefing for respite workers & support staff
Child's name
Name
Caregiver
Caregiver name
Hours of care
Time range
Today's status
How child is feeling
Mood & energy
Medications given
Meds & times
Meals & appetite
What was eaten
Incidents today
Note any concerns
Instructions for caregiver
Routine notes
Evening routine
If child becomes upset
Calming strategies
Emergency contact
Parent name — Phone number
Caregiver Handoff — Organisationmyiepnavigator.com
Classroom Visual Schedule
Daily timetable — classroom edition
TeacherWeek of
Morning
Afternoon
Specials
Transition
Student Sensory Profile
Sensory needs & regulation strategies
Student name
Name
Grade
Grade
Completed by
OT / teacher
Sensory processing
Visual
Visual sensitivities
Auditory
Auditory sensitivities
Tactile
Tactile sensitivities
Movement / vestibular
Movement needs
Oral / taste / smell
Oral sensitivities
Regulation
What helps
Strategies that work
Early signs of dysregulation
Warning signs
What to do when dysregulated
Response strategies
Student Sensory Profile — Datemyiepnavigator.com
Behaviour Support Plan
Prevention, replacement & response strategies
Student name
Name
Grade / setting
Grade & setting
Plan date
Date
Target behaviour
Behaviour to address
Describe the behaviour
Definition
Operational definition
Function
Escape / Attention / Sensory
Prevention & replacement
Antecedent modifications
Prevention strategies
Replacement behaviour
What to teach instead
Response & reinforcement
Response when behaviour occurs
What to do
Reinforcement
Reward system
Developed by: ________________ | Review: ________________myiepnavigator.com
Token Economy / Reward Chart
Visual motivation & reward system
I am working toward
e.g. 20 min screen time
Tokens needed
e.g. 10 stars
Target behaviours
Behaviour 1
Target behaviour
Behaviour 2
Target behaviour
Behaviour 3
Target behaviour
My token board — Period
Token Economy Chartmyiepnavigator.com
IEP Goal Tracking Sheet
Progress monitoring across goals
Student name
Name
Grade
Grade
Tracking period
Period
Goal 1
Goal
IEP goal
Baseline
Starting point
Target
Goal target
Current progress
Progress
Goal 2
Goal
IEP goal
Baseline
Starting point
Target
Goal target
Current progress
Progress
Goal 3
Goal
IEP goal
Current progress
Progress
Overall notes
General observations
Completed by: ________________myiepnavigator.com
First / Then Board
Visual motivator for task completion
Pair 1
FIRST
📋
First task
→
THEN
⭐
Then reward
Pair 2
FIRST
🍴
First task
→
THEN
📚
Then reward
Pair 3
FIRST
👕
First task
→
THEN
📺
Then reward
Used by: ________________myiepnavigator.com
Calm-Down Corner Kit
Classroom regulation station guide
Teacher / class
Teacher name & class
Corner location
Where is the corner?
What's in the corner
🧸
Sensory tools
Fidget spinner, stress ball...
🖼️
Calming visuals
Breathing chart, feelings wheel...
💨
Breathing strategy
Box breathing: in 4, hold 4, out 4...
Corner rules
Who can use it
Who can access
How to ask
How to request
Time limit
How long
Calm-Down Corner Kit — Classroom editionmyiepnavigator.com
ABA Data Collection Sheet
Discrete trial & session tracking
Client name
Name
Date
Date
Technician
Name
Target & program
Target skill / behaviour
Target behaviour
Phase / program
Program phase
Trial data
Prompt level
Prompt type
Correct / 10
#
% correct
%
Reinforcers
Reinforcers used
| T1 | T2 | T3 | T4 | T5 | T6 | T7 | T8 | T9 | T10 |
|---|---|---|---|---|---|---|---|---|---|
| ☐ | ☐ | ☐ | ☐ | ☐ | ☐ | ☐ | ☐ | ☐ | ☐ |
Observations
Session notes
Next steps
What to do next session
ABA Data Collection Sheetmyiepnavigator.com
Speech Therapy Practice Log
Weekly home practice tracker
Child nameWeek
Goal 1 — sound / skill
Target sound or skill
Practice activity
Goal 2 — sound / skill
Target sound or skill
Practice activity
Daily practice log
| Day | Practice notes & minutes |
|---|---|
| Monday | Notes & minutes |
| Tuesday | Notes & minutes |
| Wednesday | Notes & minutes |
| Thursday | Notes & minutes |
| Friday | Notes & minutes |
Parent notes for therapist
Observations this week
Speech Therapy Practice Log — Therapistmyiepnavigator.com
Sensory Diet Planner
Prescribed sensory activity plan
Child nameOT
🌞 Morning sensory diet
Heavy work activities
e.g. Push-ups, animal walks
Calming activities
e.g. Deep pressure, breathing
☀️ Midday sensory diet
Movement breaks
e.g. Every 30 min: wall push-ups
Sensory tools at school
e.g. Fidget, cushion
🌑 Evening sensory diet
Wind-down activities
e.g. Warm bath, weighted blanket
Review frequency
e.g. Monthly with OT
Parent notes
Observations or changes
Sensory Diet Planner — Datemyiepnavigator.com
Social Story
A social story for understanding a new situation
Child's name
Child's name
Created by
Parent / teacher
My story
1 — Setting the scene
Panel 1 text
2 — What happens first
Panel 2 text
3 — What I might feel
Panel 3 text
4 — What happens next
Panel 4 text
5 — How I can cope
Panel 5 text
6 — The ending
Panel 6 text
Social Story — created with IEP Navigatormyiepnavigator.com
Neurodivergent Client Intake Form
Initial assessment & support needs
Client name
Name
Date of birth
DOB
Intake date
Date
Diagnosis / profile
e.g. ADHD, Autism
Referral source
Referral source
Client profile
Strengths
Client strengths
Challenges
Areas of difficulty
Support needs
Communication preferences
How client communicates best
Sensory accommodations
Environmental needs
Goals for working together
Therapeutic goals
Previous supports
Prior therapies
Practitioner
Name & role
Organisation
Organisation
Neurodivergent Client Intake Form — Confidentialmyiepnavigator.com